Wedding
Terms & Conditions
BOOKING PROCEDURE
In order to secure and confirm your booking, we will require a booking deposit of €1500 and then a further €2000 3 months prior to the wedding day. The booking deposit is non-refundable, however under hotel discretion may be transferred to an alternative date if required. Balance remaining must be paid prior to departure from the Hotel. Payment may not be made using Personal Cheques nor Credit Cards. The Hotel must meet with the Bride & Groom at the booking stage prior to confirming the date.
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ACCOMMODATION
The Hotel will provide complimentary accommodation for the Bride & Groom. 10 bedrooms are reserved at the Wedding Rate (inclusive of Bed & Breakfast). Your guests will be required to contact reservations with credit card details or a deposit to secure booking. When doing so, they should quote your name and wedding date. If credit card details are not provided at the time of booking, the room is released 72 hours after booking, please ensure guests are made aware of this in advance. Any bedrooms not taken from allocation will automatically be released by the 10 weeks prior to the wedding date. All other rooms required outside the 10 allocated rooms will be booked on a first come, first-served basis and will be subject to availability. On occasions, Castle Dargan will run accommodation promotions which may be cheaper than the reduced wedding rate. Your guests are welcome to avail of the lower rates, subject to availability. These rates are not guaranteed, the wedding rate is a guaranteed reduced rate and will be lower than the actual selling rate. Check-in time is from 3 pm & check out is by 12 noon. Please also note that should you require rooms the night before or the night following your Wedding Day, these will only be reserved on request.
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ROOM CANCELLATION POLICY
Individual Bookings: Cancellations less than 48 hours prior to arrival will be forfeited with a full charge. The Bride & Grooms room is complimentary on your wedding night only.
WEDDING CANCELLATION POLICY
In the event of a cancellation, notification must be sent to the Hotel in writing. Unfortunately, your deposit will be forfeited unless we can resell the date for a function of a similar value. Our cancellation policy is: • Between 5 months and 3 months prior - 30% of contracted cost • Between 3 months and 2 months prior – 50% of contracted cost • Between 2 months and 1 month prior – 75% of contracted cost • Between 1 month and arrival date – 100% of pre booked services
MINIMUM NUMBER POLICY
Our Wedding Packages are based on a minimum number of 120 adults. Other packages are available for smaller numbers. We request that you confirm your final invited numbers 3 months before your Wedding Date. Final numbers are to be advised to the hotel at the latest, 48 hours prior to the wedding day. Any increase in numbers will be charged accordingly on the wedding day, any cancellations after this time are charged in full.
PRICE VARIATIONS
In the event of circumstances beyond the Hotel’s control (e.g., increases in the standard rates of VAT), the Hotel reserves the right to vary the prices quoted to an extent which reflects such circumstances.
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SERVICES/PROCEDURES
The Hotel reserves the right to change any of its Banqueting services, procedures and processes without prior notification.
STORAGE / PERSONAL PROPERTY/ CONSIGNING
The Hotel will try wherever possible to assist guests with the storage of cards, gifts, equipment, valuables, personal property, wedding cakes, etc., but accept no liability for any damage or loss. The Hotel will not accept responsibility for any goods consigned to the hotel or any of its staff in connection with any event nor will it be responsible for any freight, carriage, or delivery charges. The Client shall be liable for loss or damage caused to the Hotel’s property by the client. Decorative material or other objects may not be placed on the walls without the written consent of the Hotel.
ENTERTAINMENT
The Hotel will not accept any responsibility for any entertainment that has not been booked directly with the hotel. However, all entertainment arrangements must have the approval of the Hotel management prior to the date of the function. All entertainment must provide their own equipment and accept full responsibility for the same.
FOOD & BEVERAGE
No food and beverages may be brought onto the Hotel premises (apart from wedding cake) as HACCP Regulations apply and the Hotel reserves the right to make a charge for the service of same (exception of special occasion cakes). Please be advised that corkage is not permitted. Wedding Menus are based on a 5/6 course meal, including tea/coffee. A reduction in courses will not reduce the advertised price.
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NOISE LEVEL
The Hotel management, at their discretion, may reduce the sound levels from bands or discos without having to consult with the Bride & Groom. It is assumed that no exceptional noise factor will be created by an event but if in doubt, organisers must notify the Hotel management of the type of event proposed
LICENSING AND STATUTORY REGULATIONS
The Hotel must comply with all relevant statutes and therefore requires its customers not to act in such a way as would put the Hotel in breach of any statute. In particular, customers are reminded to maintain free access to fire exits at all times and not to interfere with or obstruct any fire equipment or notices during the course of the event.
ADDITIONAL EVENTS
The Hotel reserves the right to host any additional events in suites not reserved by the client. Such additional events include, but are not limited to, Banquets, Conferences, and Dinner Parties.
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QUALITY OF SERVICE
In order for us to provide you with our high standard of service, the pre-arranged timings must be adhered to. Time of arrival, reception and sit-down time must all be agreed in advance. To ensure the quality of service, it is also strongly recommended that toasts only commence after the service of dessert